- SECOM Tips
- May. 3, 2024
Instructions on How to Set Up a Fingerprint Time Attendance Machine Quickly
Installing timekeeping machines is considered the optimal solution for many companies and businesses. Because timekeeping devices not only help businesses easily manage employees but also build a more professional and modern working environment. In this article, SECOM will show you how to install a fingerprint time clock extremely simply and quickly. Let’s follow along now.
Overview of time clock machine
Time attendance machine is a system of equipment that records data about employee entry and exit times using CTREETYTETGGB by authenticating that person’s information through paper cards, magnetic cards, fingerprint or facial biometrics. Installing a fingerprint time attendance machine will help the business’s timekeeping and payroll management work become faster and more accurate. Currently, businesses often equip timekeeping equipment such as:
- Paper card time attendance machine: This device uses paper cards and prints confirmation of employee entry and exit times in ink. This is early technology so it has many disadvantages such as easy timekeeping, easy mistakes, slow printing time.
- Timekeeping machine with magnetic induction card: This is an industrial improvement from paper cards, helping businesses speed up timekeeping time. However, this device still has disadvantages such as easy card damage or timekeeping.
- Fingerprint time attendance machine: This technology brings outstanding advantages such as fast timekeeping, easy installation, and can limit the situation of forgetting cards or timekeeping.
- Face recognition time clock: This device brings businesses extremely high accuracy and efficiency, but the investment cost of installing a face recognition time clock is quite expensive.
What are the benefits of installing a time attendance machine?
A time clock is not simply a tool to track employee working time, but also an important part of effective human resource management. Specifically, installing timekeeping machines brings practical benefits to businesses such as:
- Support the timekeeping and payroll processes in businesses to become more professional, accurate and faster.
- Ensure data security, while increasing objectivity and fairness in recording working time for employees.
- Save resources and costs in human resource management.
- Strictly manage and control employees’ working time.
- Improve human resource management efficiency, sense of responsibility and diligence among employees.
How to quickly install a fingerprint time attendance machine
Fingerprint time attendance machine is one of the most commonly used time attendance devices today. How to install a fingerprint time attendance machine is relatively simple, you can refer to the detailed time attendance machine installation instructions below.
Prepare the necessary tools to install the timekeeper
Before starting to install the timekeeper, you need to prepare all equipment and tools including:
- For timekeeping equipment according to the needs of the business, you can refer to current popular brands such as Ronald Jack, MITA, ACTAtek, ZKTeco, Suprema, HANET Ai,…
- Prepare signal wires, power sources, drills, screws, pliers,… so that the timekeeping machine installation process can be carried out quickly and most conveniently.
- Make sure the LAN system is always in a stable state, the Wifi Modem (Switch/Hub) still has an empty spot to connect directly to the timekeeping device.
- Equip protective equipment such as a rain cover to limit weather problems if you install the fingerprint time clock outdoors.
Choose a location to install the timekeeper
The location of the time clock is also a criterion that you need to consider when you need to equip this device for your business. Accordingly, timekeeping machines should be installed in convenient and visible locations such as entrance gates, main doors, company lobby, etc. In addition, you should install this device in locations near the socket. electricity and a stable Internet connection. Besides how to install a fingerprint time clock, you also need to pay attention to choosing locations that ensure the aesthetics of the office.
Proceed to install the time clock machine
After choosing the appropriate equipment and installation location, you can proceed to install the time clock according to the following basic steps:
- Step 1: Determine the location where the screw needs to be installed, drill on the flat surface at that location and then use the expansion screw to fix the timekeeper.
- Step 2: Mount the timekeeper on the wall, plug in the power cord and check to see if the machine operates normally.
- Step 3: Next, use the RJ45 network cable to plug into the Ethernet port of the timekeeper. The other end plugs into the network switch (Modem, Switch, Router) to connect the device to the Internet.
- Step 4: After completing the connection, you need to check the connection again to ensure the timekeeping system operates stably on the computer.
- Step 5: After checking, if everything works well, the installation of the timekeeper is complete, at this point you can set up company-wide employee identity information in the device’s memory.
Connect IP on the computer to the timekeeper
During the timekeeping machine installation process, you need to pay attention to connecting the computer to the timekeeping machine carefully, because otherwise you will not be able to get data from this system. You can refer to how to set IP for timekeeper as follows:
- Step 1: Open the Run window on your computer with the keyboard shortcut Window + R.
- Step 2: In the search box, type “cmd” and press Enter.
- Step 3: When the “cmd” window appears, enter the phrase “ipconfig” in the search bar and press the Enter key.
- Step 4: Get the displayed IP address, press the Menu/OK/M button on the timekeeper and select “Set up link” or “Set up connection”.
- Step 5: Select Ethernet or Network and enter the IP address into the timekeeper.
However, you need to note that the IP address entered for the timekeeper must be different from the IP address of the connected computer and all other computers in the company LAN system. For example, if the computer’s IP address is 192.168.11.126, the timekeeper’s IP address may be 192.168.11.127.
Install timekeeping software and check whether data import and export is ok or not?
After completing the installation of the timekeeping machine and connecting to the software, you should install the timekeeping software and perform a test timekeeping to check whether the data import and export work is stable or not. Each software will have a different interface, but most have a Time Attendance Data section and a Get/Download data feature.
Some notes when installing a fingerprint time clock
How to install a fingerprint time clock is not too complicated, but it needs to be done correctly to ensure this device operates stably and effectively. Below are some important notes when installing a timekeeper that you should refer to.
Connect to the timekeeper
Normally, people often connect timekeepers to the network by two methods: direct and indirect connection as follows:
- Direct connection: Link directly to the computer via a network cable, but you need to be careful to reset the computer’s IP address to a static IP address.
- Indirect connection: Linking to the internal network (LAN), at this time the timekeeper will act as a network device. Accordingly, if you want to connect to the network with the timekeeper, you need to open the software and type in the IP address of the device. The IP address of the timekeeper will usually be 192.168.1.201.
Only register a maximum of 10 fingerprints for the same person
After installing the time attendance machine, you can store 1 fingerprint for 1 person to ensure security. Normally, fingerprint recognition devices will usually take fingerprint samples from one or two index fingers although the device supports storing up to 10 fingerprints for a person. However, taking only 1-2 fingerprint samples will be more optimal for large-scale businesses with a large number of employees.
Shift registration function
Fingerprint timekeeping machines are also equipped with shift registration function. Accordingly, you can go to work at any shift during the day and the timekeeping device can still manage and calculate time correctly. However, in order for the machine to perform this process, you need to declare the shift previously in the software.
The software cannot connect to the timekeeper
If you have installed a fingerprint time attendance machine and connected it to the time attendance software but still cannot recognize it, you need to uninstall the software and reinstall it. You can rest assured because all data on the timekeeper is still saved, you just need to reload it from the timekeeper.
The new employee clocked in but his fingerprints did not match the data list
The first cause may be that the employee does not place his hand in the correct position of the reader for the machine to confirm the fingerprint. In addition, it is also possible that you have not yet stored new employee information, at this time you need to reinstall user information. If you do everything but the device still does not recognize fingerprints, it is most likely due to a software error, so you just need to reinstall the software on your computer. All data will not be lost, so you don’t need to worry about re-storing information.
Date and time error on timekeeping system and software
Another important note when installing a timekeeper is to reset the date and time. In addition, when the device has a date and time error on the timekeeping system and software, you can synchronize the time by following the steps below:
- Step 1: Open the timekeeping software, go to Menu.
- Step 2: Connect the timekeeper -> click Connect -> go to Timekeeper information section.
- Step 3: Click Sync time to complete.
The timekeeping system operates poorly or automatically resets
The cause of this phenomenon may be due to installing the timekeeper in inappropriate locations. Accordingly, the machine needs to be placed in cool locations, avoiding direct sunlight, avoiding high temperature places, etc. You can try changing the installation location of the timekeeper to another place to check. see if this phenomenon occurs or not.
In addition, you also need to clean the place where your biometric recognition hand is placed regularly to ensure that the reader does not collect dirt or obscure the lens as follows:
- Clean the lens, remove the sticker and wipe off any dirt on the surface to ensure the lens is not fogged
- Timekeepers must ensure their hands are dry and clean when timekeeping, and avoid allowing dirt to cover fingerprints.
The machine has incorrect configuration parameters
Another common error when installing a timekeeper is the error of not connecting to the timekeeper due to incorrect configuration parameters. This error comes from declaring information, so you need to pay attention to accurately and fully declare the IP address, host name, connection type, screen type, etc. If this declaration is done incorrectly, it will causes an error of not being able to connect to the fingerprint time clock.
Timekeeping error but no data recorded
Some timekeepers will ask workers to confirm their start and end times. Accordingly, you should pay attention to this configuration when installing a timekeeping machine because forgetting to clock in at the end of a shift can cause the machine to automatically calculate the end time at the next timekeeping and lead to data errors. Businesses can make adjustments by directly intervening in the timekeeping software to fix this error.
Prestigious and professional timekeeping machine installation service at SECOM
It can be said that time clock machines not only help control and monitor employee working time effectively but also contribute to improving transparency and fairness in the working environment. Therefore, timekeeping has become an indispensable device in the process of managing a business’s human resources team.
With many years of experience and reputation in the field of security, SECOM is currently providing consulting services, designing solutions for installing time attendance machines with a variety of methods from passwords, magnetic cards to biometrics, etc. hands, face and iris. At the same time, customers can also manage timekeeping and retrieve data to calculate employee working time effectively.
In addition, SECOM also owns a team of well-trained, highly specialized and dedicated technicians, always ready to advise on the most optimal and specific installation solutions for each business. With the above advantages, SECOM is truly the perfect choice for businesses looking for solutions for reputable, professional timekeeping machine installation services.
With the detailed instructions above from SECOM, we hope you have a better understanding of the quick timekeeping installation process. Using a time clock brings many benefits to businesses such as saving costs, managing working time effectively, increasing professionalism,… If you do not have enough time to install, please contact Contact SECOM for advice on designing solutions for access management and timekeeping.
